AbacusLaw Accounting Features

1. Legal Time & Billing Software Features

AbacusLaw Gold is an easy to use, state-of-the-art time and billing legal practice management program. Created specifically for law firm use, the Time & Billing module integrates with the Abacus Trust Accounting, Accounts Payable and General Ledger modules. Repetitive tasks are virtually eliminated; our "one data entry" integration performs multiple tasks throughout the program. Staff time is reduced and bills go out on time - encouraging prompt payment and improved cash flow. And an extensive reporting system keeps attorneys and staff well informed of time and billing status.

Features

• Customizable Billing Formats
• Changeable Fonts on Bills
• Tracks "Letters of Protection" (LOPs)
• Allow for Credit Card Payments
• PI Settlement Statements
• Trust Re-Cap on Client Bill
• Fee Affidavit Bills
• Instant On-Screen Matter Summary
• ABA Task/Activity Code Billing - Auto Fill
• Automatic Attorney Fee Distribution
• Multiple Billing Rates per Matter
• Automatic Minimum Retainer Bills
• Aged Receivable Reports with Client Phone Number & Date of Last Payment
• Supports LEDES 1998B electronic billing and more! (optional feature)
• Cash receipts & previous balance can be printed on the bill
• Bill Hourly, Contingency, Flat, Charge Monthly and/or Charge Minimum fee matters
• Ability to CLONE time tickets
• Aged Work in Process
• 3 Levels of attorney Tracking, Originating, Responsible & Assigned
• Computes & charges Late Fees (if desired)
• Time ticket codes used for rapid data entry
• Undo & reprint previously billed statements
• Attorney cash receipts by client, by matter
• Put your Logo on the bills!
• Administrative cost billing (% of fee)
• Remote time ticket entry
• Write-off tracking
• Print your bills to a file
• Stop watch right on your time ticket.
• E-mail your bills or client summaries
• Budgeting for fees and hours
• Print your bank deposit slips
• View archived (deleted) client ledgers
• Print mid-month reminder notices
• Fast startup with predefined billing codes
• Print mailing and folder labels
• Optional spell checking on time tickets
• Closed matter tracking
• On-Screen Alpha Lookup
• Detailed client financial records
• Productivity Reports
• * Dollar Limit for Billing
• Time Ticket Diary

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2. Trust Accounting

The Abacus Trust Accounting system exceeds all Bar Association requirements and safeguards your firm from inadvertently "overdrawing" their Trust account or a Trust Matter.  AbacusLaw attorney software Back Office tracks all trust activity, from deposits to printing checks, with detailed on-screen or printed reports.   Integrated with the Time & Billing module, the Trust Accounting module makes it easy to maintain a complete set of records for your clients.

Features

• Detailed Trust Ledgers
• Integrated Check Writer
• Multiple Trust Checking Accounts
• Check Reconciliation
• Multiple Matters on one Trust Check
• Detailed Trust Reports
• Interest distribution for interest bearing accounts
• Quicken Check Format
• Bank recon ties to trust ledgers for balancing
• Apply Trust Monies directly to Bill automatically
• Fail-Safe Overdraft Protection
• Integrated with Time & Billing module
• Integrated with General Ledger module
• On-Screen Alpha Lookup
• Recap of Trust Transactions printed to the bill (if desired)
• Integrates with Real Estate Closing programs (Land Tech, DoubleTime, and Display Soft)
• * Ability to enter Trust Check Requests
• * Minimum Trust Retainer Bills

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3. Accounts Payable

Integrated with Time & Billing, this module gives a law firm the ability to capture client advanced costs quickly and easily to multiple client ledgers as well as maintain a detailed aged payables file.  One data entry performs as many as five separate functions, thus eliminating time consuming duplication of record after record.

Features

• Unlimited Vendor Files
• Tracks Vendor Invoices
• 1099 & 1096 Form printing
• Time saving data entry memory
• Supports partial payments on invoices
• Multiple invoices on a single check
• Maintains Detailed Vendor Ledgers
• Automates Recurring Payables
• Multiple Checking Accounts
• Checkbook Reconciliation
• Aged Firm Payables Report
• Client Advanced Costs Payables Report
• Integrated with General Ledger module
  • * Quicken Check Format
  • * Protects against duplicate invoice payments
• Integrated with Time & Billing module
  • Miscellaneous Vendor Code
  • Cash Requirement Report

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4. General Ledger

"Comprehensive", "easy to use", "flexible". These are just a few of the customer comments describing the AbacusLaw attorney software Back Office General Ledger system. This program is integrated with all the Abacus modules. The method of accounting can be either Cash or Accrual. The system is open-ended and does not require a "hard close" at the end of each month. The Chart of Accounts is totally defined by you. Recurring journal entries can be set up for automatic entry. Reports can be printed or displayed to the screen at any time.

Features

• User defined Chart of Accounts
• GL Expense & Income tracking
• Recurring journal entries
• Customize your income statements!
• Income and Expense budgeting
• Retain details for closed years
• Easy journal entry reversals, with tracking
• Month end closing options
• Detail General Ledger Reports
• Void checks quickly & easily
• Comparative Income Statement
• GL Revenue report by attorney
• Trial Balance
• Balance Sheet
• Standard Income Statement
• GL detail by date or account
• Cash Flow Report

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5. Payroll Processing

Whether you have two employees or twenty-two employees, the Payroll Module will reduce what was once a tedious task to a simple process.  Individual employee profiles are maintained with the ability to customize deductions and benefits.  You have easy access to payroll tax tables to meet ever-changing tax reporting requirements.  Calculations and deductions are automatically handled with pertinent pay information stored for future reference and reporting.  Payroll Modules integrate with your General Ledger, utilizing multiple account distributions.

Features

• Prints 940 Unemployment Federal/State reports
• Supports 401K and Group insurance deductions
• Supports deduction types of taxable, non-taxable and annuity
• Tax tables are automatically updated each December by Abacus
• Supports Fed withholding by employee
• Track employees vacation & sick time
• User defined deductions
• Accommodates bonus pay
• Maintains year-to-date and quarterly totals
• Maintains profiles for unlimited employees
• Prints checks automatically & manually
• Prints W-2 & W-3's
• Prints 941 Quarterly Tax Return reports
• Integrates with the Abacus General Ledger
• * Supports 50 States
• * Quicken Check Format

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6. System Wide Features . and there's more..

• User defined password and login
• Supervisor defined rights for users
• Supervisor Rights for all passwords
• View only rights
• Add rights
• Modify rights
• Delete rights
• Full Audit Trail

FEATURES

• Add new Codes on the fly
• Global Change Utility for massive editing
• Keyboard Shortcuts throughout program
• Ability to setup Report Groups
• Abacus integrates with Cost Recovery programs
• Abacus integrates with Call Accounting programs
• Abacus integrates with Real Estate Closing programs
• Remote time entry program
• Automatically does Primary & Secondary backups
• Ask for Technical Support inside Abacus
• Sample Database included
• Over 100 pre-defined reports
• Speed Bar fro Anchoring Client/Matter
• New Company Setup Wizard
• Shortcuts for entering Dates
• Trouble Shooter
• Conflict Checking

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7. Data Conversion Services

Currently, we are able to automatically convert data from many of the other "legal" packages.  Each application varies and strict instructions for data preparation must be followed.  Due to the complexity of the conversion, we offer this as a service and not on a do-it-yourself basis.  Just let us know what you currently have and we'll walk you through what needs to be done so we can help.

Most applications have the ability to export clients, balances, timekeepers, tasks and time-ticket information to ASCII delimited files.  The conversion of data will vary depending on your program's ability to export information.  In some cases we may need to create conversion scripts to assist in quickly moving your data over to the Abacus format.  Depending upon the application, conversion of data may be limited.

If you are interested in our data conversion services please contact our Support team via the Web or by calling 800/726-3339.

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System Requirements

Abacus Backoffice Users

Hardware -

• An IBM PC or compatible computer with a Pentium 200 MHz CPU or higher. *
• 64 MB of RAM.
• A hard disk with at least 40 MB of free space prior to installation. **
• A CD ROM Drive
• A display monitor, mouse and keyboard supported by the version of Windows you are running.

Software - Operating Systems

• Microsoft Windows 98
• Microsoft Windows 2000
• Microsoft Windows NT
• Microsoft Windows XP

* The more powerful your PC, the better your response time will be.

** Plus 10 MB per timekeeper for your firm's data.

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Learn more about AbacusLaw Gold BackOffice!

Save time and learn how AbacusLaw time billing and accounting software can benefit your specific needs.

Your Next Step

Select one of the following:

• Have an Abacus law practice expert call me
• View a free demo
• Or, call us at 800-726-3339. You'll be glad you did.